It’s a time for you to connect with new employees, celebrate great work, and steer your team forward. Whether you’ve reimagined your space or not, it’s your chance to welcome your team home. This is your opportunity to bring everyone together - and back to the office. “Plus, an intentional onsite is a great time for your team to build more meaningful connections, whether they are joining in real life or virtually.” “Your team will likely post about their experience on social media, so treat this as an opportunity to reach current and future customers as well as potential new hires,” she says. According to Cassie, a well-planned onsite is a great opportunity to reinforce brand standards and ideas. Planning a successful onsite is doable if you plan with purpose and set intentional goals.Ĭassie LaMere is the founder of Cassie LaMere Events, an agency that has planned team meetings for fortune 500 companies. “An optimal onsite is a mix of programming split between inspiration, team fun, and collaboration and planning, in about equal parts.” – Hayley Nelson, Global Head of B2B Marketing, Logitech The Optimal Onsite is Planned with Purpose Work with your IT team ahead of time to avoid common tech hang ups like Wi-Fi connectivity and video system deployment. This will also help block out environmental noise and background chatter. Place additional mics strategically around the room so virtual attendees can follow conversations. Consider how the activity in the room will look and sound to remote attendees so you can ensure a more equitable experience for everyone. If virtual attendees need to see both the speaker and participants simultaneously, use an additional camera.Ī front of room camera is great for breakout sessions, but a video bar mounted to a mobile cart is better for open spaces. Meeting in VR is a proven way to reduce your travel costs without compromising your teams productivity. Conducting multi-location meetings entails very high costs comprising from flights to accommodation. Use one screen to constantly show your virtual attendees and a secondary screen for meeting-related content such as graphs, videos, and powerpoint presentations.Īrrange desks and cameras so that everyone can be seen in the frame. In VR, you can have your next meeting in rooms in a variety of settings like the Swiss Alps or even Mars. Here’s how you can configure your space for a hybrid meeting: Assuming you’ve already invested in video collaboration tools, use them to ensure everyone has an equal seat at the table. Unfortunately, that might not be feasible for everyone. We get it, you’re hosting an onsite to get everyone together, in person. In the age of the Anywhere Economy, onsite meetings should be accessible from anywhere. Hosting your meeting on-property gives new employees the chance to explore headquarters and gives you the opportunity to take care of housekeeping tasks in person, tackle sensitive topics, work a little, play a little, and build team cohesion, on your own time and terms.īut how do you successfully organize a team meeting that achieves all this and more? Use the following do’s and don’ts to plan the ultimate onsite meeting in the age of hybrid work. Bringing teams back to the office gives them the chance to meet new faces and connect with people they don’t normally interact with virtually. Before the pandemic and hybrid work, individuals had a greater chance of organic interaction with coworkers outside their department. Why hold your meeting at the office and not a swanky hotel? First, it brings everyone back under one roof. Hosting a team meeting, onsite or off, is a great way to bring your team back together – physically, mentally, and emotionally. Many workers have rarely seen each other since 2020 and some have never met in person at all. In-person team meetings have never been more important. That being said, there are a lot of factors that still need to be addressed before metaverse meetings become a reality.In the age of work from anywhere, the office is the new offsite. While this still feels like a futuristic dream, Bill Gates thinks it’s only a few years away. Bottom LineĪlthough virtual 2D meetings have become the norm, it’s highly possible that we will continue to evolve to an even more virtual way of working–in the metaverse. Organizations would need to provide this equipment to their employees, which is currently a heavy ticket item. How will organizations be able to gate their meetings so that only those invited can join?Ī second concern is user access to the accessories required to successfully meet in the metaverse (e.g. This is a concern for metaverse meetings, where it’s expected that confidential business-related conversations will take place. At the beginning of the pandemic, Zoom underwent major scrutiny as teleconferences and online classrooms were being hijacked by hackers. One major concern about meetings in the metaverse is security.
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